All vendor/booth spaces will be located on asphalt. NO penetrations of any kind into the asphalt are permitted for any reason! Vendors who penetrate the asphalt will be asked to leave the premises immediately and assessed a $200 repair fee.
If you choose to bring weights, please ensure they do not damage the asphalt in any way.
The standard booth/space is 10’ X 10’. Additional space may be acquired for a fee per 10’ X 10’ booth/space.
One basic 110V electrical plug-in outlets will be provided per 10 X 10 booth/space. The distance to the power connection may be up to 50’ and each vendor is required to provide their own extension cords and safety covers ensuring that no loose cords or cables are located on any walking surfaces.
Set-up will be on Thursday November 21. Hours for set-up are from 9:00 a.m. to 5 p.m. Set-up must be completed by, Thursday, November 21 at 5 p.m.
While we do provide security during event hours, there is no way to completely deter theft from occurring; therefore, St. Pete BikeFest is not responsible for any contents within the space being occupied by any vendor. You must secure your valuables at your own risk.
We will NOT receive any shipments of any kind. All items needed for a vendor to set up or to sell at the event must be transported onto the property by the vendor.
Once you have unloaded your contents for set-up, all vehicles must be relocated to the vendor parking lot or off-site. On-site security can direct you to possible nearby locations (depending on availability). No over-night security will be provided and it will be up to each vendor to secure their respective vendor or contents.
The parking lot for which all vendor booth/spaces will be located is lit with overhead standard halogen street lights. However, it is up to each vendor to safely provide their own lighting for their designated space. Over the dates of the event, it does get dark just shortly after 5:00 pm daily.
All bagged trash and broken down cardboard boxes must be taken to the designated trash dumpster.
We not provide tables, chairs or trash receptacles for the booth/spaces.
No vendor may assign, sublet or apportion all or any part of the privileges of the space assigned to them, nor permit any other party to exhibit herein, other than the business to which the space is assigned and insured.
Vendors are expected to remain open during official event hours:
Thursday 5:00 pm – 10:00 pm
Friday & Saturday 10:00 am – 10:00 pm
Sunday 10:00 am – 4:00 pm
If you hire an outside tent company to set-up your tent, they must contact Keith in advance at ko@occroadhouse.com for setup and breakdown instructions.
Any tent over 120 square feet shall be flame retardant with a copy of the certificate of flame resistance submitted. All vendors must have in their tent at least one (1) 2AIOBC fire extinguisher with a current inspection tag by a licensed fire extinguisher company and “No Smoking” sign(s) displayed.
Any tent over 400 square feet is required to have two (2) 2AlOBC fire extinguishers with a current inspection tag by the licensed fire extinguisher company, “No Smoking” sign(s) displayed and a copy of the certificate of flame resistance submitted.
Merchandise displaying any wording referring to St. Pete BikeFest™ will not be allowed. St. Pete BikeFest reserves the exclusive rights to the sale of “St. Pete BikeFest™ t-shirts, pins, patches and novelties.”
No wording of Official Event Merchandise will be allowed on any signage.
Violation of the above policies may result in immediate ejection from the event and loss of booth fee.
No water, food or beverages will be allowed to be sold or given away for free from your booth.
Acceptance and Refund Policy
St. Pete BikeFest has the right to relocate your designated space to a comparably sized space up to the first day of the event (Thursday, November 21, 2024).
- St. Pete BikeFest will occur rain or shine.
- No refunds will be issued once your payment has been received.
- Vendor fees will be immediately deposited upon receipt.
St.Pete BikeFest reserves the right to cancel the event for any reason. If the event has to be canceled by St Pete BikeFest for any reason, including but not limited to inclement weather or an unanticipated Act of God, a refund (less a 10% processing fee) will be issued for any and all days that are canceled.
Insurance Requirements
Please contact your insurance company and request that they “name” both Bert’s Barracuda Harley Davidson, 10525 49thSt. N Pinellas Park, FL 33762 and OCC Road House & Museum, 10575 49th St. N Pinellas Park, FL 33762 as an additional insured under your policy. Ask them to email your current Accord Form 25 or the equivalent and a Certificate of Liability showing proof of insurance with a minimum of $300,000, valid through November 24, 2024, directly to Keith at ko@occroadhouse.com. The business name on policy must match your company’s name.